Information Collection and Use Policy

Collection of Personal Information

At CCBC, we work to responsibly handle and protect the personal data entrusted to us. Our data systems and mobile applications may contain personally identifiable information (PII) and sensitive information collected for admission, registration, gift and/or employment purposes. We seek to safeguard PII and sensitive information collected with access controls and through compliance with college policies and procedures, applicable federal and state laws and regulations, and reasonable business practices. We will retain your personal data as is necessary for the purposes for which it was collected, or as otherwise required or permitted by law.

CCBC has the right to collect personal and sensitive information from students and employees for educational and employment purposes and is the controller of all collected information in automated or manual formats (electronic and paper repositories). CCBC also collects personally identifiable and sensitive information regarding employees, retirees and their dependents, as applicable, for employment, administrative and benefit purposes.

Personal identifying information includes data that can be used on its own to trace or identify a person. This may include, but is not limited to:

• Name (in combination with other factors)
• Social Security number
• Tax identification numbers
• Date of birth
• Mother's maiden name
• Payroll information
• Passport information
• Biometric information
• Driver's license number, state identification card number, passport number or other individual identification number issued by a government agency
• Visitor location based on IP address
• Your internet accessible IP address

Sensitive information includes, but is not limited to, financial information (such as income sources, financial aid, payroll information and accounts) and health and benefit information.

CCBC does not sell or share nonpublic PII with third parties, unless necessary to complete a transaction in the ordinary course of business, or as allowed or required by state or federal law or regulations such as the Maryland Public Information Act (MPIA), Md. Code, Gen. Prov., § 4-101 et. seq., or the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g and 34 CFR Part 99.

Collection of Nonpersonal Information

CCBC websites collect information as a result of your requests to access information, participation in educational programs or courses, pursuit of employment opportunities or engagement in other services related to official college business. Nonpersonal information collected may include, but is not limited to:

• Content viewed during the visit
• Date and time of visit
• Amount of time spent on the website
• Demographic information
• The type of browser the visitor is using
• The address of the website from which the visitor has linked to www.ccbcmd.edu
• CCBC username
• Operating system and browser type
• Date and time you visited our website
• Webpages or services you accessed on our website

CCBC collects and uses information about user visits to allow the college to monitor website performance, make improvements to site navigation and content and better market to prospective students and other audiences. The college may also collect and use PII provided by site visitors for educational programs (e.g., related to admission and financial aid), administrative purposes (e.g., related to employment) or college engagement (e.g., attending a college sponsored event). We may occasionally process other PII for other legitimate and specific purposes. When these situations occur, we will endeavor to inform users of such occasional processing activities.

Our authority for obtaining and maintaining the PII described above arises from one or more of the following:

• Applicable state and federal law and regulations
• Our legitimate business interests
• Our contractual and statutory authority to provide educational, employment, financial aid and other services to you
• Your consent
• As necessary to comply with our legal obligations (such as financial aid reporting)

Student records are defined and protected by the Family Educational Rights and Privacy Act (FERPA), administered by the U.S. Department of Education. Review CCBC's FERPA Policy.

To update or remove your personal information within CCBC records, contact the Registration Office at any CCBC campus or complete the Change of Student Information form. Please note that if you make a request for your personal information to be removed, it may still be utilized or maintained by CCBC for legitimate business purposes or as required by law.

At your discretion, you may opt out of having your information shared with third parties that are not exempt by regulatory, compliance, legal mandates, financial agreement and reporting requirements. Opting out of these data sharing agreements may affect your ability to access services the college provides, including but not limited to, the student portal, distance learning and email accounts provided by the college. To opt out of having your data shared with third parties the college does business with, contact the Registration Office at any CCBC campus. The College has a reasonable time to act upon such requests and may continue to share information as required or permitted by law.

CCBC may occasionally update this notice to reflect institutional, regulatory and customer feedback. CCBC encourages you to periodically review this statement to be informed of how the college is protecting your information. If we make material changes to this notice, we will notify you via a notice on the website and/or by highlighting material changes in this notice. If you do not agree with our policies and practices, your choice is not to use our website. Continued use of this website after we make changes is deemed to be acceptance of those changes.

Policy statement was last revised on September 26, 2024.